Arboricultural Association Approved Contractors: Ryland Horticulture Ltd.

This is what we at Ryland Horticulture Ltd. have put ourselves through since 1989 to maintain our approved contractor status!!

To be Completed by the Approved Contractor

Full Contractor Name:  Ryland Horticulture Ltd.
Business Address: (&registered address if different)Rylands, 159 Long Ridge lane, Upper Poppleton, York. YO26 6HA
Meeting Point: (for Assessor if different to above) 
1stNamed Manager: 2ndNamed Manager: 
1st Named Manager Email: 2nd Named Manager Email: 
General Email:rylands@rylandhorticulture.co.ukAdmin Email: 
Finance Email: Website:www.rylandhorticuture.co.uk
Phone No:01904 799032Mobile No:07860145791
Total No of All Staff[1]: Total No of Arb Staff[2]: 

Staff Listing – including business owner/admin staff etc.

(Continue on separate sheet if necessary)

NamePositionFull or Part TimeEmployed or Sub-Contractor 
  √Full Time    oPart Time√Employed    oSelf-employed 
  oFull Time    √Part Time√Employed    oSelf-employed 
  √Full Time    oPart Time√Employed    oSelf-employed 
  √Full Time    oPart Time√Employed    oSelf-employed 
  √oFull Time    oPart Time√Employed    oSelf-employed 
  oFull Time    oPart TimeoEmployed    oSelf-employed 
  oFull Time    oPart TimeoEmployed    oSelf-employed 
  oFull Time    oPart TimeoEmployed    oSelf-employed 
  oFull Time    oPart TimeoEmployed    oSelf-employed 
  oFull Time    oPart TimeoEmployed    oSelf-employed 
Enforcement action You must provide details of any enforcement notices or prosecutions etc. served on your business in the last 3 years by: Health & Safety Executive (HSE) or local authority (LA) in respect of breaches of H&S legislation, Environment Agency (EA) or local authority (LA) in respect of breaches of environmental / pollution control legislation,Local planning authority (LPA) or Forestry Commission (FC / DEFRA) in respect of breaches of tree protection legislation, Police (wildlife protection) or English Nature / DEFRA in respect of breaches of wildlife protection legislation,Trading Standards / local authority in respect of breaches of consumer protection legislation. A notice or prosecution will not debar your business from SSIP / TrustMark registration by the AA, nor approval as an ArbAC, but failure to declare one will. APPLICABLE?√ No o Yes (if yes provide details and evidence of corrective actions)

Declaration Statement:

I confirm that in addition to the above information, the following Scheme requirements are also current/compliant/legal/in place etc as appropriate and applicable:

  • Insurances, i.e., employers’ liability, public liability, motor vehicle, professional indemnity etc.
  • Licences, i.e., driving licences, HGVs, and Operator’s Licence.
  • LOLER, certificates of ‘through examination’ etc for all qualifying equipment and machinery.
  • RIDDOR reports to HSE (including internal procedures for investigating ‘near misses’ etc). 
  • CoSHH assessments, risk assessments, method statements, safe systems of work (AA/FISA guidance adherence etc).
  • Training/competence certificates, including First Aid, NPTCs, Lantra and update/refresher training etc.
  • Monitoring procedures for H&S compliance/practice and work quality standards (including records where applicable).
  • Periodic H&S meetings/updates, including communications/consultations with employees/staff.
  • Arboricultural technical knowledge and general H&S knowledge CPD/updates etc.   
  • Adherence to the Scheme rules and Code of Ethics and Professional Conduct.   

Signature*:  Name

* Can be electronic or typed but please ensure this completed document is saved as a Word document – i.e., not a pdf.

To be Completed by AA Staff

Business Size:     Micro (1-5 people) o Small (6-9)o Medium (10-19)  o Large (20+)o    Exception – HB 4.6
Audit Type:oInitial AssessmentoReassessmentþDesktop Audit(DTA)
Duration:þ 1 dayo2 dayso3 dayso (TBC)
Companies House:o Business Nameo Directorso Registration Date
HSE Actions:o Prosecutions and/or Enforcement NoticesSSIP DTS:o Scheme (Exp-Date)
Approval Expiry Date:22ndFebruary 2024Audit Date: 
Auditor:Paul SmithOutcome: 

Section A – H&S Compliance

Ref. ¹Criteria¹ (H&S compliance subject²) ¹ based on SSIP Core Criteria 1-12 ² refer to full scheme standards document for further detailsSubmitted (if not, state why not)Contractor Comments Please add any additional detail here eg “document last reviewed on …”Compliant * For AA HQ Use Only  Further Actions * For AA HQ Use Only  
1Health & Safety Policy & Responsibilities A copy of your current, signed & dated health & safety policy statement, with defined responsibilities e.g. company structure chart – type dependent on business size: Fewer than 5 employees = basic policy6-19 employees = detailed policy20 or more employees = full H&S management system e.g. HSG65√Yes o YesoNo 
 Auditor Comments:      
2Arrangements H&S Policy arrangements must include: How you deal with work at height including: reference to theICoP; and a clear decision-making processincorporation of back-up systems when climbingoYes o YesoNo 
At least 2 COSHH assessments – 1 of which must be biotic e.g., tree saps/OPMoYes o YesoNo 
PUWER inspection records including:at least 1 vehicle; and2 other machinerye.g. chainsaw/chipperoYes o YesoNo 
LOLER thorough examination including at least:2 climbing kits; and 1 rigging kit; and2 interim e.g. weekly inspectionsoYes o YesoNo 
Fire Risk Assessment (FRA) including:Premises FRA production / reviewFire extinguisher checks procedure and inspectionsPAT testing / equipment inspections (as applicable) oYes oYes oYes o YesoNo o YesoNo o YesoNo 
Drug & Alcohol Arrangements / Policy Currently optional but recommended to be included.oYes o Yes o No 
Occupational Heath Arrangements / Policy (incl. stress / mental health & fatigue) Currently optional but recommended to be included.oYes o Yes o No 
Behavioural Management & Safety Arrangements / Policy Currently optional but recommended to be included.oYes o Yes o No 
 Auditor Comments:  
3Competent advice – corporate and construction related. H&S advice/guidance (sources); andoYes o YesoNo 
‘Competent H&S person’ details (training/qualifications/experience etc. including for ‘yourself’ if nominated)oYes o YesoNo 
 Auditor Comments:  
4Training and information Training/skills record (covering all relevant training including induction, NPTCs, First Aid and Manual Handling etc); andoYes o YesoNo 
Refresher/future training/CPD proposals (suitable for the size of business and scope of work undertaken)oYes o YesoNo 
 Auditor Comments:  
5  Individual qualifications and experience Qualification/experience record (covering all relevant qualifications e.g., NPTCs, Lantra Awards and First Aid etc); &oYes o YesoNo 
Future qualification proposals (suitable for the size of business and scope of work undertaken)oYes o YesoNo 
 Auditor Comments:  
6Monitoring, audit, and review To state your system for monitoring, auditing & reviewing your policies and procedures & to include compliance (H&S) site safety inspection records. Safety performance (operations): Businesses fewer than 5 employees= not requiredBusinesses 6-19 employees = 2 completed copiesBusinesses 20 employees or more= 5 completed copiesoYes on/a o YesoNo on/a 
 Auditor Comments:  
7Workforce involvement To state your means of communications with the workforce and to include staff meetings/H&S toolbox talks (minutes or records of recent events): Businesses less than 5 employees =not requiredBusinesses more than 5 employees= 2 copies (Structure and style to be suitable for size of business)oYes on/a o YesoNo on/a 
 Auditor Comments:  
8Accident reporting and enforcement action; follow up investigation. We expect you to have satisfactory arrangements for recording, reporting, and investigating accidents and incidents. Your arrangements should clearly define your reporting procedure for all RIDDOR reportable events. Please provide: Evidence of your arrangements; andoYes o YesoNo 
Details of two recent accidents or incidents to include:how they were investigated; and actions taken to prevent recurrence. (One event will suffice for ‘small’ businesses)oYes o YesoNo 
Please also provide figures for any accidents/ incidents in the last 3 years in the table below:oYes o YesoNo 
Year EndingFatalMajor Injury or Over 7 DaysNon-reportableDangerous OccurrencesReportable Ill-healthNear Misses
 000000
2023 (to date)      
2022      
2021      
 Auditor Comments:  
9Sub-contracting/consulting procedures (if applicable) Sub-contractor engagement (including freelance climbers etc) competence checklist/arrangements details. Monitoring/inspections records to be submitted.oYes on/a o YesoNo on/a 
 Auditor Comments:  
10Risk assessment leading to a safe system of work. Please provide: Generic risk assessments for all tree work operations (‘suitable and sufficient’ for business size/sectors serviced and covering occupational health issues, e.g., HAVS).oYes o YesoNo 
Site specific risk assessments:Businesses less than 5 employees = 2 completed copiesBusinesses from 6-19 employees = 4 completed copiesBusinesses 20 employees or more = 6 completed copiesoYes o YesoNo 
Method Statement/safe system of work: covering a complex operation and suitably detailed with a clear safe system of work outlined.oYes o YesoNo 
 Auditor Comments:  
11Co-operating with others and coordinating your work with that of other contractorsMethod Statement / safe system of work: covering a complex operation and suitably detailed with a clear safe system of work outlined including working alongside other contractors. This may be included in 10 above if MS is suitable.oYes o YesoNo 
 Auditor Comments:  
12Welfare provision Welfare arrangements (description of available facilities, e.g., washing, toilet, eat/drink facilities) in the workplace, i.e., office/depoton site/multiple sitesoYes oYes o YesoNo o YesoNo 
 Auditor Comments:  
Appx AEnvironmental Policy / ArrangementsProduce a written policy identifying those operations undertaken by the company that may create pollution risks and/or waste generation and state what controls/prevention are in place to minimise any risk identified.oYes o YesoNo 
 Auditor Comments:  
Appx BInsurances Please supply electronic, scanned copies of your: Current employers’ liability insurance.Current public liability insurance; andProfessional indemnity insurance    oYes oYes oYes on/a     o YesoNo o YesoNo o YesoNo 
 Auditor Comments:  
Appx CSSIP Safety Scheme Membership If you are a current member of any other SSIP registered safety scheme (CHAS/SafeContractor/ SMAS) or if you hold any SSIP certification body H&S accreditation (e.g., BSI / LRQA / SGS OHSAS 18001 please include a copy of your current certificate with your submission.oYes on/aCertificate Expiry Date:o YesoNo on/a 
 Auditor Comments:  
Appx DManager Competency Please include an up-to-date CV and CPD record for the Named Managers.oYes o YesoNo 
 Auditor Comments:  

Continued overleaf …

Section B – Customer Care etc

Ref.Criteria refer to full scheme standards document for further detailsSubmitted (if not, state why not)Contractor Comments Please add any additional detail here eg “document last reviewed on …”Compliant * For AA HQ Use Only  Further Actions * For AA HQ Use Only  
13Key Documents Please supply: Quotations (x3 recent quotes, incl. min. 1x crown reduction)Contracts (example / documentary evidence of how a quote is accepted)Terms and conditions of service (‘Ts & Cs’)Invoicing (x1 invoice) Personal data redacted accordingly.    oYes oYes   oYes oYes       o YesoNo o YesoNo   o YesoNo o YesoNo 
 Auditor Comments:  
14Customer Care Please supply: Customer Care PolicyCustomer Complaints Procedure    oYes oYes     o YesoNo o YesoNo 
 Auditor Comments:  
15Waste Regulations Please supply: Waste Registration Certificate / DocumentGreen Waste Recycling Center Licence (if applicable)Waste Transfer Note (or supporting statement as to why not required, e.g., transfer own waste to own site)    oYes oYeson/a   oYes     o YesoNo o YesoNo on/a o YesoNo 
 Auditor Comments:  
16Other Policies Please supply: Wildlife & Ecology PolicyBiosecurity PolicyTree Protections Policy      oYes oYes oYes       o YesoNo o YesoNo o YesoNo   
 Auditor Comments:  
17TrustMark (TM) Compliance (Applicable only to TM Registered Businesses or those applying for TM registration upon Approval) I confirm I have retained copies of and agree to abide by: Code of ConductCustomer Charter Copies of the above are contained within the relevant folder supplied.          oYes oYes             o YesoNo o YesoNo 
 Auditor Comments:  

Please ensure this completed Assessment Checklist is saved as a Word document & uploaded to the SharePoint folder along with the other documents.


[1] Includes owners/managers, the tree gang & staff not directly involved in arboriculture e.g., admin/landscaping staff, whether employed, self-employed or sub-contractors.

[2] Total No of All Staff minus admin/landscaping staff.